Virtual Learning Academy

Point of Contact Documentation Version 4.0 9/2012

1 Overview.......................................................................................................................... 1 2 Login & Home Page ....................................................................................................... 2 2.1 Login..................................................................................................................................... 2
2.2 Home Page ........................................................................................................................... 3 2.2.1 Toolbar......................................................................................................................................... 3 2.2.2 Reports......................................................................................................................................... 4 2.2.3 Information .................................................................................................................................. 4 2.2.4 New Messages ............................................................................................................................. 5

3 Student Information........................................................................................................ 6 3.1 Students Page ....................................................................................................................... 6
3.2 Student Information ........................................................................................................... 7 3.2.1 Main View ................................................................................................................................... 7 3.2.2 Classes View................................................................................................................................ 8 3.2.3 Accounts View............................................................................................................................. 9

4 Reports ........................................................................................................................... 10 4.1 Teacher Inactivity Report ................................................................................................ 10 4.2 Teacher Seat Time Report ................................................................................................ 11 4.3 Units to Grade Report ...................................................................................................... 12 4.4 Class Rosters ...................................................................................................................... 13 4.5 Course Teacher Assignment Report ................................................................................ 14 4.6 Student Lists ...................................................................................................................... 15 4.7 Student Inactivity Report ................................................................................................. 16 4.8 Student Seat Time Report ................................................................................................ 17 4.9 Course Grades Report ...................................................................................................... 18 4.10 Student Progress Report................................................................................................. 19
5 Messaging...................................................................................................................... 20 5.1 Reading Messages ............................................................................................................. 20 5.2 Writing New Messages ...................................................................................................... 21
6 Support .......................................................................................................................... 22 6.1 Frequently Asked Questions ............................................................................................ 22 6.2 Contact Tech Support ....................................................................................................... 22 6.3 VLA Point of Contact Blog ............................................................................................... 22

Virtual Learning Academy	Point of Contact Documentation

1 Overview

The goal of this document is to provide an overview of Virtual Learning Academy or VLA. It will familiarize you with the most common features of the application.

This manual starts by explaining how to login to VLA and what information is contained on the home page. The next section describes how to view student information such as demographics, classes and grades. The following section explains the types of reports that can be run. The final two sections explain the messaging system used to interact with students and the help system.

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Virtual Learning Academy	Point of Contact Documentation

2 Login & Home Page

2.1 Login

The Login page is the first page of the application. A valid username and password is required in order to proceed.

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Virtual Learning Academy	Point of Contact Documentation

2.2 Home Page

The Home Page is the first page you will see after logging in. The following sections explain the individual parts of this page.

2.2.1 Toolbar

The toolbar is located in the top right corner of the Home Page and provides access to some commonly used features of VLA. The toolbar can be found on every page.

Return to the VLA Home Page.
View messages (See Section 5.1 for details). Write a message (See Section 5.2 for details).
Frequently asked questions (See Section 6.1 for details). Contact technical support (See Section 6.2 for details).

View VLA POC Blog (See Section 6.3 for details). Logout of the system.

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2.2.2 Reports

This section provides a list of reports that can be run.

2.2.3 Information

This section allows you to access the Students page where you view a student’s demographic information, classes and grades.

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2.2.4 New Messages

This section displays unread and not answered messages. Click on the name in the ‘From’ column to view the message.

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3 Student Information

3.1 Students Page

The Students page allows you to search for students using a variety of search criteria.

Clicking on the	icon next to the student’s name will take you to the Student Information page where you view demographics, classes and account information. Clicking the ‘View As’ link takes you to the ‘View As the Student’ page. What this means is that when you click this link you will be taken to the homepage of the student. This is the exact same page the student sees when they login. Then you can then travel through the VLA application as the student. This feature can be used to assist students who are having problems with VLA. Also, this allows you to see their units and grades.

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Virtual Learning Academy	Point of Contact Documentation

3.2 Student Information

The Student Information page contains three different views called Main, Classes and Accounts. You can switch between them by clicking on their name in the light blue toolbar. The following sections explain each view.

3.2.1 Main View

The Main view shows student demographic information.

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3.2.2 Classes View

The Classes view shows a list of a student’s classes and their grades.

Clicking on the ‘View’ link will take you to the My Units page where you can view grades for individual units.

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3.2.3 Accounts View

The Accounts view shows student login and email information.

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4 Reports

The following sections describe the various reports that can be run from the Home Page.

4.1 Teacher Inactivity Report

The Teacher Inactivity Report shows teachers who have not logged in within a certain time frame.

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4.2 Teacher Seat Time Report

The Teacher Seat Time Report shows a log of teacher activity.

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4.3 Units to Grade Report

The Units to Grade Report shows all units that have not been graded.

Ungraded Units Report

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4.4 Class Rosters

Class Rosters show a teacher’s roster.

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Virtual Learning Academy	Point of Contact Documentation

4.5 Course Teacher Assignment Report

The Course Teacher Assignment Report shows the teachers who can teach a particular course.

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4.6 Student Lists

Student Lists shows the students in a district or school.

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4.7 Student Inactivity Report

The Student Inactivity Report shows students who have not logged in within a certain time frame.

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Virtual Learning Academy	Point of Contact Documentation

4.8 Student Seat Time Report

The Student Seat Time Report shows a log of student activity.

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Virtual Learning Academy	Point of Contact Documentation

4.9 Course Grades Report

The Course Grades Report shows student grades for a particular course.

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Virtual Learning Academy	Point of Contact Documentation

4.10 Student Progress Report

The Student Progress Report shows student grades and progress.

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Virtual Learning Academy	Point of Contact Documentation

5 Messaging

The messaging system allows you to send and receive messages from students.

5.1 Reading Messages

To view the Messages page click the	icon in the toolbar. Click on the name in the ‘From/To’ column to read a message.

To respond to the message click the ‘Click Here to answer’ link at the bottom of the message.

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5.2 Writing New Messages

To write a new message click the	icon in the toolbar. Choose which student to send the message to by using the ‘To’ dropdown menu.

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Virtual Learning Academy	Point of Contact Documentation

6 Support

6.1 Frequently Asked Questions

Click the	icon in the toolbar to view frequently asked questions.

6.2 Contact Tech Support

Click the	icon in the toolbar to send a message to Tech Support.

6.3 VLA Point of Contact Blog

Click the	icon in the toolbar to view the VLA Point of Contact Blog. The students and teachers also have a VLA Blog on their homepage.

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